Truck Cost per Km Calculator — what a trip really costs and what to quote

Fuel, tolls, driver, truck fixed costs, overhead and empty kilometres — the calculator turns them into cost per km, total trip cost and a quote at your target margin. Defaults are typical for a 40 t tractor-trailer in the EU; change every number to your own.

Trip

e.g. Munich → Sofia ≈ 1 250 km
Km driven without cargo for this trip
Driving + loading/unloading + rest

Variable costs

DE ≈ 0.19–0.35 · AT ≈ 0.40+ · HU ≈ 0.20 · BG/RO vignette/toll ≈ 0.05–0.10 (4-axle Euro 6, 2026 ranges — check current tariffs)

Fixed and daily costs

Leasing/depreciation, insurance, road tax, vignettes ÷ working days
Dispatcher, accounting, software, rent ÷ trucks ÷ days
Ferry, parking, customs agent, pallets
—cost per loaded km
—total trip cost
—quote at target margin
—price per loaded km
—fuel share of cost
—break-even €/km (all km)

How the calculation works

Typical 2026 values for a Euro 6 tractor with a tautliner in Central and South-East Europe land between €1.05 and €1.45 per loaded km all-in; Western European fleets with higher wages sit higher. The spread between carriers comes mostly from empty kilometres, waiting time and toll-heavy routes — not from the diesel price everyone pays.

What this calculator cannot know

It uses an average toll rate. Real tolls depend on the exact route, axle count and emission class in each country — Germany alone changed its CO₂-based Maut class table recently. CargoMind's route calculator prices the actual road geometry per country for 20+ EU countries and five truck types, adds the driver's per diem by country, and compares the customer price against the real cost on every order, so the margin you see is per load, not per spreadsheet.

Cost per km on every real order — automatically

Route costs, tolls per country, driver per diem, fuel from telematics or fuel cards, and the margin per load. 30 days free, no credit card.

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Frequently asked questions

What is a realistic cost per km for a truck in Europe in 2026?

For a 40 t Euro 6 tractor-trailer the all-in cost typically falls between €1.05 and €1.45 per loaded kilometre in Central and South-East Europe and higher in Western Europe, driven mainly by driver wages, empty kilometres and toll-heavy corridors. Use your own numbers — the calculator exists because averages hide the spread.

How do I price a freight quote from cost per km?

Total trip cost divided by (1 − target margin). At €1 400 cost and a 12 % margin the quote is €1 591. Do not price per loaded km alone: positioning and waiting days are paid by you whether or not the customer sees them.

Why include overhead per truck per day?

Because dispatcher, accounting, insurance and software are paid every day regardless of loads. Dividing them by trucks and working days gives the daily figure a trip must cover; forgetting it is the most common reason small carriers 'make money on every trip' and lose money every year.

Does the calculator store my data?

Only in your own browser (local storage) so the numbers are there when you come back. Nothing is sent to a server.